Managing Safety and Working Responsibly

Control Measures for Covid 19

Last updated: 05/11/2020

Kenwood Plc have complied with the Governments guidance of managing the risk of COVID-19.

In summary this consists of:

  • Risk Assessment shared with employees
  • We have cleaning, handwashing and hygiene procedures in place
  • We have taken reasonable steps to help people work from home
  • We have taken all reasonable steps to maintain 2m distancing in the workplace
  • Where people cannot work 2m apart, we have done everything practical to manage transmission risk.

The purpose of this addendum to Kenwood Plc Rams, is to highlight the issues with working in the current conditions, and to protect the workforce, clients and the wider community, and to reduce the risk of the potential spread of the
Coronavirus. These are unprecedented times and this guidance has been issued in line with latest the Government

Gloves should be used to handle fuel pumps. Gloves should be disposed of in the forecourt bins. Staff are to travel alone where possible and where not possible (such as work teams) to and from site with maximum of 2
persons in vehicle and public transport is to be avoided at all times. Keep windows open and wipe down door handles, surfaces, steering wheel and controls etc using cleaning products and sanitising wipes before and after use.

Within the Office and warehouse, staff numbers on the premises are to be minimised by use of home working, phased start / finish times, and the employees being stationed 2m apart where ever possible. Sanitiser stations have been installed and should be used along with frequent hand-washing, using hot water and soap for minimum of 20 seconds.

Distinctive signage is present through premises to remind staff of the need to maintain distance.

Screens have been fitted to the stores and the number of staff in the warehouse is limited to ensure ease of social

Coughs or sneezes to be controls in single use tissues followed by repeating the hand washing regime.

Regularly clean touches surfaces and objects using the sanitiser wipes provided.

Please ensure that before you leave home, you thoroughly wash hands for minimum of 20 seconds and again when you arrive at warehouse / office and again when arriving and leaving customer premises. Tools and door handles are to be wiped use using sanitiser wipes or suitable cleaning products.

It is imperative that all staff are in good health and not displaying symptoms of Covid 19 infection including high temperature and / or persistent cough. Upon arrival at client premises, wipe door handles before entering and after leaving. If other persons are present, verify that persons are not self isolating, shielding or otherwise vulnerable and not displaying any symptoms. If they are, the property is not to be entered and you are to advise the office accordingly. If persons are to remain in property, they must be advised/reminded of social distancing requirements and remain outside of treatment areas for duration of the works.

Plan works to ensure you can observe the 2 meter social distancing guidance such as working in different rooms, ensuring persons are not within 2m and mixing / delivering materials more than 2m away from one another, for example. Site operatives to wear masks at all times and PPE should be removed at the end of the day and bagged. Gloves should be removed last. When arriving home, shower, wash hair and wash all clothes.

  • If you live alone and you have symptoms of coronavirus illness (COVID-19), however mild, stay at home for 7 days from when your symptoms started.
  • if you live with others and you are the first in the household to have symptoms of coronavirus, then you must stay at home for 7 days, but all other household members who remain well must stay at home and not leave the house for 14
    days. The 14-day period starts from the day when the first person in the house became ill

We have large stocks of sanitising soaps, hand sanitisers and masks for site operations and non-surgical use which will
be provided for all staff members. Report any breaches of policy to the management who will take appropriate action.

Risk Assessment and Control Measures for Covid -19

1 = Negligible
2 = Minor
3 = Serious
4 = Major
5 = Catastrophic

1 = Very Low
2 = Low
3 = Possible
4 = Likely
5 = Very Likely

Risk = Severity x Probability

1 2 3 4 5
1 1 2 3 4 5
2 2 4 5 8 10
3 3 6 9 12 15
4 4 8 12 16 20
5 5 10 15 20 25


1 – 4 Minimal Risk No further action
5 – 10 Low risk Control measurements are continually monitored to reduce risks
12 – 16 Medium Risk Control measures must be in place and additional ones may need to be considered
20 – 25 High Risk Consider stopping the activity

COVID-19 Risk Assessment


Hazard Sev Prob Risk Control Measures Residual Risk
Co-worker infection 5 4 20 Observe the 2 meter social distancing guidance
If contact is unavoidable – ensure that both parties have legitimately and effectively self-isolated for 7 previous days without symptoms.
5 x 3 = 15
PPE 5 4 20 PPE should be used as a last resort. Social distancing practices should be prioritised. Masks to be worn and gloves should be removed last. 5 x 2 = 15
Good hygiene 5 5 25 • Washing your hands more often – with soap and water for at least 20 seconds or use a hand sanitiser when you get home or into work, when you blow your nose, sneeze or cough, eat or handle food
• Avoid touching your eyes, nose, and mouth with unwashed hands
• Avoid close contact with people who have symptoms
• Cover your cough or sneeze with a tissue, then throw the tissue in a bin and wash your hands
• Clean and disinfect frequently touched objects and surfaces in the home
• Regularly wipe down handles, tools and equipment with disinfectant wipes and ensure that hand sanitiser is available on site.
5 x 2 = 10
Travel 4 4 16 Travel alone from primary residence to place of work only or max teams of 2 for team working. If team working, windows to be open, avoid facing each other. stopping only to feed and re-fuel. Social distancing rules to be observed when outside of the vehicle. Gloves should be used to handle fuel pumps. Gloves should be disposed of in the forecourt bins.
Social distancing guidance should be observed. Cleaning vehicle surfaces and control before and after use.
5 x 2 = 10
Note: There are some clinical conditions / vulnerable persons which put people at even higher risk of severe illness from COVID-19. If you are in this category you should take advice from your Doctor about the more stringent measures you should take in order to keep yourself and others safe.

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